Timesheets and approvals

Submit weekly time for manager review. Approved timesheets lock entries to protect billing accuracy; rejected ones reopen for corrections.

When timesheets are enabled for your workspace, time entries are grouped by week and go through a formal submit-and-approve workflow before they’re considered final. This protects billing accuracy and gives managers a clear sign-off point before time flows into invoices or payroll.

How the workflow works

Timesheets follow a simple three-state lifecycle:

1. Open: the default state. You log time normally throughout the week. Entries are editable.
2. Submitted: you submit the week for review. Entries are read-only while under review.
3. Approved or Rejected: a manager reviews and either approves or rejects the timesheet.

Submitting a timesheet

At the end of your week (or whenever you’re done logging for that period):

1. Go to Time Logging and open the timesheet for the week you want to submit.
2. Review your entries and make any corrections before submitting, since you can’t edit once it’s under review.
3. Click Submit to send it to your manager for approval.

What managers see

Managers with timesheet approval permissions see a queue of submitted timesheets. For each one they can:

• Review the week’s entries, hours, and billable totals.
• Click Approve to lock the entries and mark the timesheet as approved.
• Click Reject to send it back. The entries unlock and the submitter can make corrections, then resubmit.

Approved and locked entries

Once a timesheet is approved:

• All entries in that timesheet become Locked, so they’re read-only and show a Locked badge in the time log and reports.
• Locked entries still appear in time reports and count toward all stats and billable totals.
• They can be included in invoice generation like any other billable entry.

To unlock entries in an approved timesheet, a manager must reject the timesheet. That reverts it to Open and allows editing and resubmission.

Tips & gotchas

Last updated May 27, 2026.